Payroll accounting and personnel records management are comprehensive solutions for managing all aspects of payroll and personnel records. Our services cover the full cycle of work, from payroll and tax calculations to the preparation of personnel documentation and interaction with government agencies. We ensure that all processes are accurate, timely and compliant with current legislation, helping our clients focus on their core business.
Key aspects of the service:
- Payroll preparation:
- Payroll: Calculation of basic wages, bonuses, vacation pay, sick leave and other payments.
- Working time accounting: Maintaining time sheets, calculating overtime and additional payments.
- Withholdings and deductions: Calculation and withholding of taxes, contributions, alimony and other obligatory payments.
- Tax and social contributions:
- Tax calculation: Calculation and withholding of personal income tax (NDFL).
- Social contributions: Calculation and transfer of insurance contributions to the Pension Fund, Social Insurance Fund and Mandatory Medical Insurance Fund.
- Submission of reports: Preparation and submission of reports to tax authorities and extra-budgetary funds.
- HR administration:
- Registration of employment contracts: Preparation and conclusion of employment contracts, additional agreements and contracts.
- Maintaining personal files of employees: Formation and maintenance of personal files of employees, recording work activities and changes.
- Preparation of personnel documents: Orders on admission, transfer, dismissal, vacations and other personnel changes.
- Maintaining work books: Filling out, recording and storing work books.
- Consulting and support:
- Consultations on labor legislation: Providing explanations and recommendations on issues of labor legislation and personnel records.
- Resolution of labor disputes: Assistance in resolving labor disputes and conflict situations.
- Preparation for inspections: Preparation and support during inspections of government bodies, assistance in preparing the necessary documents.
- Process automation:
- Implementation and configuration of software: Configuration and implementation of software to automate the processes of payroll calculation and personnel records.
- Personnel training: Training employees to use software for maintaining payroll records and personnel records.
Application examples:
- Small and medium-sized businesses: Full support for payroll accounting and HR records for companies that do not have their own HR department.
- Large companies: Maintenance of individual sections of payroll accounting or comprehensive services.
- Startups: Setting up payroll accounting and personnel records from scratch and further support.
- International companies: Keeping records in accordance with international standards and local requirements of labor legislation.
Service provision process:
- Inquiry and consultation:
- The client sends a request for payroll accounting and personnel records management services, describing his needs and scope of work.
- Our specialists provide consultations and offer the optimal solution.
- Analysis and strategy development:
- Analysis of the current state of payroll accounting and personnel records (if necessary) and development of an action plan.
- Development of a strategy, including payroll calculation, preparation of personnel documents and process automation.
- Record keeping and document preparation:
- Daily processing of payroll data and maintaining personnel records.
- Preparation and execution of all necessary personnel documents and reporting.
- Support and consultation:
- Constant client support, consultations on all issues of payroll accounting and personnel records management.
- Support during inspections and audits, representing the client’s interests in government agencies.
Payroll accounting and personnel records management are a guarantee of accuracy, timeliness and compliance with all legal requirements. We offer a high level of service, an individual approach and the use of modern technologies for the effective management of payroll accounting and personnel records of your business.